Serving Vancouver, Washington and remote U.S. businesses

Call Text

Template

Small Business Password Policy Template

Set clear rules for passwords, password managers, MFA, shared accounts, administrator access, and employee exits.

Request help
Password security

Small Business Password Policy Template

Based on the password and access control materials in your IT documentation and employee lifecycle resources.

Basic information

Field Details
Business name
Policy owner
Effective date
Approved password manager
Systems that require MFA
Review schedule

Free-lite checklist

Task or item Owner or notes Status
Require unique passwords for business systems.
Do not allow business passwords to be shared through email, text, chat, sticky notes, or spreadsheets.
Use an approved business password manager for shared business credentials.
Require Multi-Factor Authentication for email, administrator accounts, accounting, payroll, cloud storage, and password manager access.
Avoid shared accounts whenever named user accounts are available.
Document any approved shared account exceptions.
Remove password manager access when an employee leaves.
Change shared passwords known by a former employee.
Review administrator passwords and privileged access regularly.
Document the policy review date and next review date.

Related resources

These resources work together. Use them as a simple process instead of separate one-time documents.

Related

Employee IT Offboarding Checklist

Remove access, recover equipment, reset shared passwords, preserve business files, remove licenses, and document completion.

Related

Monthly IT Review Checklist

Review accounts, devices, backups, software renewals, support issues, documentation, and security tasks once a month.

Want the full version built for your business?

J3 Systems Group can help organize password manager access, Multi-Factor Authentication, shared accounts, administrator access, and employee offboarding steps.

Schedule a consultation