Checklist

Employee IT Offboarding Checklist

Remove access, recover equipment, reset shared passwords, preserve business files, remove licenses, and document completion.

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Employee access

Based on your employee offboarding checklist, access removal steps, device return form, and final verification materials.

Task or item	Owner or notes	Status
Confirm the employee's final working date and approved access removal time.
Disable sign-in or reset the account password at the approved time.
Remove Microsoft 365 or Google Workspace access that is no longer needed.
Remove access to shared drives, shared folders, business applications, and password manager vaults.
Preserve or transfer email and files according to business needs.
Collect company devices, chargers, badges, keys, and accessories.
Change shared passwords known by the former employee.
Remove or reassign software licenses.
Update device inventory and software tracker records.
Document final verification and unresolved items.

Related resources

These resources work together. Use them as a simple process instead of separate one-time documents.

Set clear rules for passwords, password managers, MFA, shared accounts, administrator access, and employee exits.

Track business devices, assigned users, serial numbers, condition, accessories, and return status.

Track software, licenses, subscriptions, renewal dates, business owners, costs, support contacts, and status.

J3 Systems Group can help create employee offboarding procedures and review account, file, license, password, and device cleanup.