IT documentation License and Software Tracker Based on your License and Software Tracker spreadsheet. Basic information Field Details Software or vendor Business purpose Internal owner Support contact Renewal date Estimated cost License count Status Free-lite checklist Task or item Owner or notes Status List every recurring software subscription and vendor tool. Record the business purpose for each system. Document the internal owner for each tool. Add renewal dates and billing notes. Track license counts and assigned users. Review unused or duplicate software. Remove licenses after employee exits when data has been preserved. Record vendor support contacts and account ownership. Review renewals due in the next 60 days. Update the tracker during the monthly IT review.
Related Monthly IT Review Checklist Review accounts, devices, backups, software renewals, support issues, documentation, and security tasks once a month.
Related Employee IT Offboarding Checklist Remove access, recover equipment, reset shared passwords, preserve business files, remove licenses, and document completion.
Related Device Inventory and Assignment Form Track business devices, assigned users, serial numbers, condition, accessories, and return status.
