Not a complicated audit
This is a practical review focused on common security gaps that small businesses can actually understand and fix.
Small Business Security Review
Find the basic security gaps before they become bigger problems.
J3 Systems Group helps small businesses review passwords, Multi-Factor Authentication, administrator access, shared files, former employee access, and basic Microsoft 365 or Google Workspace security settings.
Common security gaps we look for
Passwords are shared informally
Shared accounts, weak password habits, spreadsheets, sticky notes, and unclear password ownership can create avoidable risk.
Multi-Factor Authentication is inconsistent
Some users may be protected while others are not, and administrator accounts may not have the right safeguards.
Former employees may still have access
Old accounts, shared files, mailboxes, mobile devices, and software logins should be reviewed after staff changes.
What is reviewed
The review focuses on the security areas that most often create problems for smaller teams.
Accounts and permissions
- Active users
- Former employees
- Vendors
- Shared access
- Unused accounts
Administrator roles
- Global admin accounts
- Backup admins
- Role assignments
- Privileged access habits
- Admin documentation
Passwords and MFA
- Password policy
- Password manager usage
- Multi-Factor Authentication
- Shared password cleanup
- Account recovery settings
Shared files and drives
Review shared drives, external sharing, file ownership, former employee files, and sensitive data locations.
Device and account connection
Review whether company devices, personal devices, and account access are documented clearly enough.
Onboarding and offboarding risks
Review whether employee changes trigger the right account setup, access removal, license cleanup, and file transfer steps.
What you receive
Plain-language findings
A clear summary of what was reviewed, what looks good, and what needs attention.
Practical next steps
A prioritized list of recommended cleanup actions, starting with the most important issues.
Cleanup options
Optional help implementing the recommended changes, documentation, and review process.
Related free resources
Small Business Password Policy Template
Set clear password expectations for employees, shared accounts, and business systems.
Open templateMicrosoft 365 Admin Access Review Template
Review who has Microsoft 365 administrator access and what needs cleanup.
Open templateEmployee IT Offboarding Checklist
Remove access, recover devices, transfer files, and clean up licenses after an employee leaves.
Open checklistFrequently asked questions
Is this a formal cybersecurity audit?
No. This is a practical small business security review focused on common gaps and next steps.
Can you review Microsoft 365 and Google Workspace?
Yes. The review can focus on Microsoft 365, Google Workspace, or the systems most important to your business.
Can you help fix what you find?
Yes. J3 Systems Group can help with cleanup, documentation, and recurring review steps after the findings are clear.
Do you explain findings in plain language?
Yes. The goal is to make the findings understandable and useful for business owners and office managers.
Need a practical security review?
Start with the basic gaps that matter most: access, passwords, MFA, admins, former employees, and shared files.