Security problems often start with unclear processes A business process security review looks at how people actually use technology during normal work. Many small businesses do not have a single major technical failure. Instead, risk builds up through unclear approvals, shared accounts, old employee access, messy cloud drives, undocumented vendor access, and systems that no one fully owns. This service helps identify those weak points and turn them into practical cleanup steps that are easy for owners, managers, and staff to understand. What this review covers Access approvals Review how employees request access, who approves it, and whether permissions match actual job duties. Shared passwords Identify shared passwords, shared accounts, weak handoff processes, and places where individual accounts should be used. Former employee access Review whether former employees still have access to email, cloud files, business systems, vendor portals, or shared devices. File sharing risks Review shared folders, external sharing, public links, shared drives, and unclear permissions in cloud storage. Workflow documentation Identify missing standard operating procedures, unclear support steps, and business processes that depend on one person. Cloud admin cleanup Review Microsoft 365 or Google Workspace settings, admin roles, user accounts, groups, and basic security controls. Common risks this review can uncover Employees have more access than their job requires. Former employees still have active accounts. Important files are shared with personal accounts. Shared passwords are being used instead of individual accounts. No one knows who approves access requests. Vendor accounts are active but not documented. Managers do not know where key business documents are stored. Cloud folders are disorganized or open to the wrong people. Onboarding and offboarding steps are inconsistent. Security responsibilities are not clearly assigned. This is not a complicated audit The goal is to create a practical cleanup path. J3 Systems Group focuses on clear findings, plain-language recommendations, and steps that a small business can actually act on. What you receive Risk summary A plain-language summary of the most important workflow, access, documentation, and security concerns. Cleanup checklist A prioritized list of recommended cleanup actions for accounts, files, permissions, documentation, and processes. Access review notes Notes on active users, former users, shared accounts, admin access, and systems that need closer review. Process documentation recommendations Recommendations for standard operating procedures, request steps, ownership, and recurring review processes. Good fit for this service Small businesses that have grown without formal IT processes. Nonprofits with shared files, shared inboxes, and frequent staff changes. Businesses using Microsoft 365 or Google Workspace without regular access reviews. Teams that are unsure who has access to what. Organizations preparing for cleaner documentation or recurring IT support. Owners who want a safer, more organized technology environment. Related guide For a broader explanation of how everyday workflows create security risks, read the business process security guide for small businesses. Read the related resource Learn how access approvals, file sharing, password habits, former employee access, and missing documentation can create unnecessary risk. Business Process Security Guide Need a practical security review? Start with a focused review of your access process, cloud systems, file sharing, documentation, and everyday workflows. Request a Security Review View Services
