Start here Why this matters Shared drives can become cluttered with old folders, unclear owners, external links, and former employee access. A review helps keep business files easier to trust. Use this resource when Your team uses Google shared drives. External file sharing is common. Employees have left or changed roles. You want to clean up folder structure and permissions. What to review Shared drive names and business owners. Managers, content managers, contributors, and viewers. External members and shared links. Sensitive folders such as finance, human resources, and customer records. Former employee access. Duplicate or abandoned shared drives.
Step by step Practical checklist List every shared drive and its business purpose. Assign an owner for each shared drive. Review members and permission levels. Remove former employees and old vendors. Check external sharing and public links. Document cleanup actions and schedule the next review.
Avoid these issues Common mistakes Letting everyone become a manager of a shared drive. Using shared drives with unclear business purpose. Not checking external members. Keeping former employees as owners or managers. Creating new drives instead of cleaning old ones.
Google Workspace Security Basics for Small Businesses Google Workspace is easy for teams to use, but security settings still need review. Small businesses should know who has access, what is shared, and which protections are enabled.
Microsoft 365 Security Checklist for Small Businesses Use this checklist to review the Microsoft 365 settings that most small businesses depend on every day. It is designed for business owners and office managers who need a practical way to reduce account, email, and access risk.
How to Prepare for a Basic Microsoft 365 Security Assessment A Microsoft 365 security assessment does not need to be overwhelming. The goal is to understand what accounts exist, who has access, what protections are enabled, and which settings need cleanup.
