Start here Why this matters When offboarding is rushed, former employees may keep access to email, files, shared passwords, devices, or business applications. Use this resource when An employee is leaving the business. You need to remove access quickly and safely. Devices or files need to be returned. You want a repeatable exit process. What to review Email and Microsoft 365 or Google Workspace access. Shared drives, folders, and files. Business applications and software accounts. Password manager vault access. Company devices and accessories. Licenses, groups, and shared mailboxes.
Step by step Practical checklist Confirm the employee's final working date and time. Disable sign-in or reset the account password at the approved time. Remove access to shared files, applications, and password vaults. Forward or preserve email according to business needs. Collect company devices and accessories. Remove or reassign licenses. Document completed steps and unresolved items.
Avoid these issues Common mistakes Only disabling email and forgetting other systems. Letting former employees keep shared file access. Not collecting devices and chargers. Forgetting password manager access. Not documenting the offboarding date and actions.
Password Reset Guide After an Employee Leaves After an employee leaves, password resets may be necessary for shared systems, administrator accounts, vendor portals, and any account where access was not assigned to named users.
License Removal Checklist for Small Businesses License cleanup helps reduce wasted spending and lowers the chance that old accounts remain active after employees leave.
Device Return and Shared Drive Review After an Employee Leaves When an employee leaves, device return and shared drive review should happen together. The business needs the physical equipment back and needs to confirm files are still accessible to the right people.
