Start here Why this matters Administrator access is often granted during emergencies and never removed. Too many administrators can increase the impact of a mistake, compromised account, or former employee access issue. Use this resource when You are not sure who has administrator access. Several employees can change important settings. A former employee or vendor previously had elevated access. You want a recurring access review process. What to review Microsoft 365 administrator roles. Google Workspace administrator roles. Accounting, payroll, scheduling, and customer systems. Password manager administrator accounts. Website, domain, and hosting access. Vendor and contractor access.
Step by step Practical checklist Create a list of every system with administrator access. Export or document current administrators. Record the business reason for each administrator. Remove access that is no longer needed. Assign at least one backup administrator where appropriate. Store the review date, reviewer, and next review date.
Avoid these issues Common mistakes Letting every manager become an administrator. Forgetting about vendor accounts. Using one shared administrator login. Not reviewing website and domain access. Failing to document who approved elevated access.
What Office Managers Should Know About Account Permissions Account permissions decide what employees can see, change, delete, share, or approve. For small businesses, permissions often become messy because access is added quickly but rarely reviewed later.
Employee IT Onboarding Checklist for Small Businesses A good onboarding process helps new employees start work without delays while keeping business systems organized and secure.
How to Organize Employee Passwords Safely for a Small Business Employee passwords should not live in text messages, notebooks, spreadsheets, or personal browser profiles. A safer password process helps protect business accounts and makes access easier to manage.
